About
At Phlex Presents we care about your privacy and ensure that our data protection principles and practices are in line with the requirements of the General Data Protection Regulation of the United Kingdom (the “UK GDPR”).
This Privacy Policy explains how we collect your personal information when you visit our website, https://phlexpresents.com (the “Site”) and submit information through our forms and social media pages, how and why we use your personal information, what safeguards we apply to ensure the security and safety of your personal information, and what are your rights related to data protection as a data subject.
Please read this Privacy Policy carefully to understand our policies and practices regarding your personal information and how we will treat it. By accessing or using our Site and/or registering for an account with us, you agree to this Privacy Policy and you are consenting to our collection, use, disclosure, retention, and protection of your personal information as described here. If you do not agree with the provisions of our Privacy Policy please stop using our Site.
This Privacy Policy may be subject to changes from time to time, and your continued use of this Site after we make any changes is deemed to be your acceptance of those changes. That is why we recommend you check this policy periodically for updates.
What is personal data?
According to the UK GDPR “Personal data” means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Information we collect about you
According to the UK GDPR “Personal data” means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Information you share with us when registering an account
When you sign up for an account on our Site, you will be required to share certain information about yourself which may include your full name, email address, date of birth, etc. This information is used to create your account and in order to identify you as our user.
Information you share with us when contacting us
When you visit our Site and use our web contact forms to get in touch with us we will collect your personal information such as your name and email.
We also operate social media pages where you can get in touch with us either by directly messaging us or mentioning us in your posts. In such a case, we would see the data (including any personal data) you have decided to share with us. Depending on the medium, the personal information we might get about you could include, for example, your name, email address, where you work, job title or anything else.
We also collect your personal information when you reach us via email. The information we collect and process may include your name, email and any information you include in your email which may identify you directly or indirectly.
Information we get through your use of our website
When you visit our Site we receive and collect information, which may, in certain circumstances, constitute personal information. This information includes your IP address, referral URL, exit URL, browser software type and version, operating system, and date/time of access.
We also use cookies and other similar technologies (collectively “cookies”). These cookies may be used by us for analytics, performance, marketing purposes, and other purposes. Cookies we use may be used to collect information about the use of our website, such as number of visits, pages visited, popularity of certain content, etc.
How we use personal information about you
We use your personal information only for the purposes expressly set out in this Privacy Policy:
- When you contact us via email, web forms or social media pages we process your information in order to get back to you in relation to the matters you contacted us for.
- The information that is automatically collected through your use of our website is used for improving the quality of our Site.
- Information we collect about you will also be used to enter into contracts with you. This could include the contract for the use of our product or any other contract.
- When you sign up for an account with us, your information will automatically be used in order to send you marketing materials, and newsletters about our activities and services (collectively “promotional materials”).
- Every such promotional material contains a quick and easy unsubscribe link in its footer for you to easily unsubscribe from receiving further promotional materials from us.
- We may be required to share your personal information with law enforcement agencies which are required by laws and regulations we are bound by.
Legal bases for processing
The UK GDPR requires us to rely on certain legal grounds to lawfully process your personal data. These legal grounds include consent, contractual obligations, legal obligations, legitimate interests, public interest, vital individual interest.
We rely on the following legal grounds in order to lawfully process your personal information:
Consent
We rely on your consent for us to use your personal information. When we rely on this legal basis we will inform you before collecting your personal data and get your consent. If we are processing your personal information based on your consent you may withdraw your consent at any time by contacting us using the contact details set out in this Privacy Policy.
Legal obligations
We rely on the legal obligations we have in order to process your personal data. This could include a court order, or to exercise or defend legal claims. For example, if we are requested to disclose your personal information to regulatory bodies or law enforcement authorities, or to use your personal information for tax calculations.
Our legitimate interests
We also rely on our legitimate interests to process your personal data. Our legitimate interests would include running, growing, develop and delivering our services, enhancing the security of our network and information systems, and enhancing, modifying, or otherwise improving our services and communications.
Children’s Data
When it comes to children’s information, we are extremely cautious. Our Site is not specifically directed at children, and we never intentionally collect information from anyone under the age of 13 (“minor”). If you are a parent or legal guardian of a minor, any information you send us while using this Site on behalf of the minor will be treated as personal information, unless this Privacy Policy states otherwise. Please contact us at Enquiries@phlexpresensts.com if you have any questions about our information practices with respect to minors, or if you learn that a minor has used our Site, registered an account, or provided us with personal information.
Who we share your data with
All personal information collected by us is treated as confidential. We do not share any of your personal data with any third parties for any purposes, subject to the certain exceptions set forth below:
- We may use third-party service providers to host the data we have. When we choose this service provider we take into account the privacy practices and principles employed by such a service provider and their commitment to comply with applicable data protection laws. We use third-party service providers for data storage, analytics services, and advertisements.
- We may engage contractors and companies that may support us on specific aspects of doing business (i.e. legal and tax counsellors, business consultants, auditors) with whom we may share certain information to be able to get support. We share as little information as possible to reach specific goals in our engagements. We require these contractors and companies to adhere to our privacy practices and principles.
- We may share your personal data with law enforcement authorities if we are ever asked to (e.g. police, courts, or other governmental agencies).
- We may share your personal data with people or companies if there’s a corporate restructuring, merger, acquisition, or takeover.
Security Measures
We use Secure Sockets Layer (SSL) software, the industry standard, to encrypt the information you enter on our website in order to protect its security during transmission to and from our website. We also use a third-party data storage service that encrypts the data at rest.
Further, we apply access restrictions to your personal data by our employees. We make sure to educate and train our employees about the importance of confidentiality and privacy of personal information on a continuous basis. We maintain appropriate safeguards to protect your personal information from unauthorized access by our employees.
Please note, despite all the measures we take to maintain the safety and security of your personal information, no transmission over the Internet can ever be guaranteed to be secure. Consequently, we cannot fully guarantee the security of any personal information that you transfer over the Internet to us.
Information retention period
We do not intend to keep your personal information forever. We will do our best not to keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. When we no longer need your personal data we will remove it from our systems. We may further store and process your data in order to comply with legal or regulatory obligations that apply to us. You can always request that we suspend or remove your personal data by contacting us.
Where we store your information
As a rule, we try our best to store and process your personal data within the UK. However, we may need to store or transfer some of your data outside the UK. If we ever need to transfer your data outside of the UK for any reason, we will make sure that there are valid safeguards in place.
If you are resident of the European Economic Area (“EEA”) you should be aware that the data you provide to us will be hosted in the UK. According to the decision of the European Union Commission, the UK is among the countries that provide an adequate level of protection as the EU in relation to your personal information and thus, transfers of personal data of EEA residents to the UK is allowed.
Data subject rights
The UK GDPR provides you with certain rights relating to the protection of your personal data. Specifically, you have a right to:
- be informed about our collection and use of your personal data.
to access the personal data we maintain about you. - to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
- to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. The right to restrict (i.e. prevent) the processing of your personal data.
- to object to us for using your personal data for a particular purpose or purposes.
- to withdraw consent.
- to data portability.
- relating to automated decision-making and profiling. We do not use your personal data in this way.
For any right of yours set forth above, you can always contact us to request more detailed information about how to exercise them.
Questions
If you have a question about our privacy policy, want to know more about our data protection practices and principles or want to contact our Data Protection Officer (DPO):
- send us an email at enquiries@phlexpresents.com
- write to us at Phlex Presents LTD, Unit 18, Progress Centre, Charlton Place, Manchester, M12 6HS
Changes to Privacy Policy
We reserve the right to modify this Privacy Policy at any time at our sole discretion. If we decide to change our Privacy Policy, we will post the updates to this Privacy Policy on our Site. We strongly recommend you check back with us regularly to stay informed about any changes to our privacy practices and principles.